Set up VAT or sales tax

Set the tax name, rate and number your estimates and invoices use, and lock the books after a VAT return.

Set the tax

1. Open Settings › Tax.
2. The blue box suggests the usual tax for your country, for example VAT at 20% in the UK. Tap Use these settings to fill them in.
3. Or fill in the fields yourself.

• Tax Name/Label: how tax is named on your documents, such as VAT.
• Default Tax Rate (%): used for new jobs.
• Tax Registration Number: your VAT number, and the Tax Number Label printed next to it.

On documents

• Always apply tax by default turns tax on for every new job. Leave it off if you’re not VAT registered.
• Show tax number on estimates and invoices prints your VAT number on them.
• Show tax number on payment receipts adds it to receipts too.

These settings are for your main business. An extra business profile has its own VAT / tax number on the profile.

Lock the books

When a VAT return or your year end is done, lock the books up to its last day so nothing in it can change.

1. At the bottom of Settings › Tax, tap Lock the books.
2. Pick the date, usually the last day of the VAT quarter or tax year you’ve just filed, and tap Lock.

Payments, invoices and credit notes dated on or before that day can’t then be added, changed or removed. To move the date, tap Change date or Unlock.

Who can do this? Only the Owner can lock, move or unlock the books.